Virtual Meeting Rooms: How They Can Be Used To Drive Sales And Customer Meetings

Cutting-edge technology and the pandemic have jointly provoked the need to build spaces that function beyond the barriers of distance and time in offices and other sectors. This resulted in creating virtual meeting rooms where instead of interacting in a physical location, the members employ devices such as smartphones and PCs to connect. This virtual space avails the facility to perform all the actions like sharing presentations and collaborating through video or audio meets, which were generally accomplished in the real expanse before.

Each VMR has a Uniform Resource Identifier (URI), its static virtual address that can be shared with the meeting participants from different parts of the world to access the room and attend the meeting. These are held through a web browser or software and hosted on the local or remote server of the host.

Virtual Meeting rooms are sought in the workspace to strategize or relay vital information, upskill and train the employees, host visitant speakers, connect with companies and co-workers, and more. Interaction and networking in VMRs are further enhanced with diverse tools such as instant-text chat, application sharing among the participants, avatars to represent the members, and so forth.

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Top VMR Technologies In 2022

The previous few years were about virtual meetings, work from home models, and everything shifting to an online-first mode. Organizations have been focusing and spending hard on Virtual Meeting Rooms and technologies to capitalize on them. And this technological trend is here to stay; therefore, it is pragmatic to invest in such solutions and streamline the business meeting experience. Boston Consulting Group indicated in its survey that 75% of participants sensed an increase in their productivity in their remote office settings. Fortunately, the following technologies for VMRs have been the go-to tool to further support the employees’ performances and prospect clients’ performances for your business.

1. Google Drive:

The tool delivers the facility to share, upload and download documents and presentations without any charges in real-time. You can customize the settings while sharing the content. With a cloud and synchronous 15 GB of free cloud storage ability, Google Drive allows one to share large files, up to 10GB, through emails. The collaboration on files and editing them is easy in space, making it a competent tool for handling meeting workflows.

2. Asana:

Asana is another workplace management tool that facilitates communication among employees. The platform is available only through the web browser, and there is no desktop application for it. It assists the users by providing a centralized space to store and manage the projects that the team can access and manage task-wise. The tool comes free of charge for a bevy of 15 people.

3. Microsoft Teams:

The platform is a competent virtual space for recording meetings, team chats, files, and workplace applications in a centralized area. Microsoft Teams is available for free and provides features like video calling, file storage, unlimited chatting and search and networking, and collaboration in real-time. In case your requirements are higher than this, you may opt for it in Office 365 for $5/ mo to $20/ mo for an individual user.

4. Remo Conference:

This platform caters to workplaces by availing networking video space and arranging webinars. The participants can connect 1:1 in virtual networking rooms in real-time and enhance engagement with other attendees. The participants can raise and vote for questions on the platform, which the speaker resolves in no time. This impressive tool is accessible in different plans, such as the charge is $50 for 50 members per meeting, while you can try it for free for two weeks.

5. WorkCast:

WorkCast endorses content delivery facilities where one can conduct and partake in virtual events, webinars, and other online presentation matters. You can customize the platform as per your requirements and choose the plan accordingly. The three-tier pricing packages for WorkCast involve Present+ ($145/ mo), Producer+ ($495/ mo), and Enterprise (no fixed charges, a quote is required for a maximum of 50,000 participants).

6. Icebreaker video:

Often, meeting participants, might feel reluctant to share the ideas due to the lack of real connection. In virtual Meeting rooms, Icebreaker emerges as a tool to incorporate engagement by breaking the ice (as the name suggests) through group chats in real-time, 1:1 video discussions, and messaging before the actual meeting event occurs. The tool, however, is accessible as a private beta version.

7. Trello:

This innovative tool assists you in tracking and assessing your team’s assignments and planning on the next steps with the team. Trello employs visual cards that can be navigated and tracked effortlessly.

The trend of virtual meeting rooms is the new normal where the technology is rendering it rapid advancements and breakneck transformations. These creative tools smoothen the networking and management of the workspace efficiently and can add pizzazz to your virtual meetings.

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