SalesTech Star

Should Sales Reps Be More Attentive to Proof-reading Sales Prospecting Emails?

For sales reps (both, field and inside sales teams); mass prospecting, even with the support of automation can still sometimes allow typos and wrong sentences to slip into cadences and sales content. At a time when it is becoming a lot more important for sales reps to capitalize on various modes of outreach using multiple digital platforms (LinkedIn, Social Media) besides email, ensuring that these (very human!) errors are brought to a nil is crucial to maintaining quality of your brand content. However, even if those slip ups still happen, you can easily turn it around using a bit of humor!

But just in case, thinking about using grammar checking software to help you write grammatically correct sales content, or to simply proof-read your entire sales cadence can go a long way in building both the speed and accuracy of your sales outreach.

Read More: SalesTechStar Interview With Steve Bryerton, Vice President, Sales At ZoomInfo

  1. After the Deadline

After the Deadline is a proofreading solution and is best for checking spelling, style, and grammar. It uses tech like AI and natural language processing to find writing errors and offer smart suggestions. The tool not only corrects errors but also offers explanations. This feature, in turn, helps to understand new rules and keep them in mind when working on future projects.

  1. Ginger Software

Ginger Software is a tool that caters to all segments of the society. Be it an individual, to a small business and enterprises or schools. The software helps anyone who requires error-free content. Ginger Software offers features like grammar checker, punctuation, and spell checker which automatically detects and correct misused words and grammar mistakes. Ginger Software does offer a free version, and their paid version starts at $14.98 per month.

  1. Grammar Slammer

Grammar Slammer is a grammar and spell check tool that enables users to create intelligent content. The tool offers features like English Grammar & Spelling Reference, Grammar Check, Spell Check, and One-Click Answers. It also enables users to learn the complexities of the English language and is ideal for both native English speakers and those who speak English as a second language. It relieves the stress of adhering to regional grammatical rules when creating content for a global audience.

  1. GrammarCheck

GrammarCheck is an application said to be most suitable for students, it helps identify basic grammar, spelling, and punctuation errors. In order to use the tool, users have to directly type or copy-paste a write-up into a dialog box located on the application’s homepage and then click on ‘Check Your Text’ box to see the corrections. GrammarCheck is a cloud based application, users can utilize the service anytime and anywhere, as long as their device is connected to the internet.

  1. Grammarly

Launched in 2009, Grammarly is an AI-powered online writing, editing, and proofreading tool that helps you improve your writing. It checks for grammar, spelling, and plagiarism in real-time on various platforms, including Microsoft Word, WordPress, Facebook, and more. The tool also checks and corrects your punctuation. Grammarly helps students, bloggers, content marketers and copywriters, business writers, and professionals who want to draft an accurate report, presentation, or email.

  1. Hemingway Editor

Hemingway Editor is a proofreading tool that uses color codes to highlight issues and help writers to effortlessly identify the common errors in their text. Hemingway Editor detects the presence of adverbs, complex words or phrases, and passive voice within a text. Its latest version comes with formatting features, which enable the writers to apply bold and italic font styles, as well, as add bullets and headlines to a text. The program can also be integrated with Medium, an online publishing platform and WordPress, a content management system.

  1. Language Tool

Language Tool is an open source online grammar solution and a proofreading program. Apart from the usual features it offers, one feature that sets Language Tool apart is its capability to perform error detection for multiple languages which include English, Spanish, French, German, Polish and Russian. Another noteworthy feature is that the software allows users to add words to a personal dictionary (which contains the word that they commonly use). LanguageTool also provides keyboard shortcuts in order for users to proofread their text quicker.

  1. Linguix

Linguix is an AI-powered, smart writing assistant that instantly identifies the grammatical errors and provides multiple options for correcting the context. Aside from checking grammar, Linguix provides alternative words and phrases as well as spelling corrections, eliminating instances of poor phrase and sentence structures and typos. The tool comes handy for those who want to start their own blogs, publish essays or make social media posts.

  1. PaperRater

Founded in 2009, PaperRater is a tool powered by Artificial Intelligence. PaperRater offers proofreading solutions along with grammar checking, and automated essay scoring. Apart from its flagship grammar, spelling, and plagiarism checking solutions, the application also has a premium Vocabulary Builder tool. This feature helps the users to enhance their vocabulary, and is ideal for people who may not be very familiar with English.

  1. ProWritingAid

ProWritingAid helps the users eliminate common typing errors. Founded in 2011, ProWritingAid allows users to optimize their written articles, and rectify grammatical and punctuation mistakes in an automated manner. It is compatible with both Microsoft Windows and Mac. It also has plugins for Word, Outlook, Chrome, Google Docs, and a Desktop App, supporting users in all the platforms they wish to write. A characteristic that sets ProWritingAid apart is its ability to generate 25 different reports about different aspects of your writing.

  1. Qordoba

Qordoba is an AI writing assistant tool for businesses of all sizes and industries who want to ensure consistency across all their written content. The platform uses natural language processing to customize writing guidelines to your company’s unique brand and helps everyone at the company write with the same style, terminology, and brand voice. Some renowned companies such as Marriott, Braintree, and Postmates use Qordoba to enhance their content.

  1. Reverso

Reverso is a desktop app that provides precise and assorted contextual translations to help the users in expanding their vocabulary. With Reverso, a user simply needs to type or speak the words that need to be translated. Results are generated in a matter of seconds, with translations available in English, Spanish, French, Italian, Portuguese, Arabic, Russian, Hebrew, Polish, German, and more. Reverso also provides users with options to learn a foreign language. It makes this possible as the translations come in with simple pronunciation guides and related examples to help users learn how to write, read, and speak these foreign words.

  1. Scribens

Scribens is a grammar checking tool which is simple and free to use. It is known to correct more than 250 types of grammar, spelling, and stylistic errors. The tool is compatible with browsers and operating systems like Chrome, Safari and Firefox. It also integrates with Excel for Windows and Mac. A few key features that Scribens offers are grammar and style check, identifies repeated words, and sorts your errors with color coding.

Read More: SalesTechStar Interview With Ryan Hilton, Senior Vice President, Head Of Sales At NetBase Quid

  1. SpellCheckPlus

SpellCheckPlus is an online grammar and spelling checker built exclusively for non-native English speakers or second language learners. The software analyzes text and detects various errors, including problems with punctuation, spacing, words that sound alike, capitalization and several other grammatical errors. The free version of SpellCheckPlus limits text to 500 words. The Pro version costs the user $14.99 per year and offers several additional perks, including no advertising, a full-screen editor and text archiving

  1. WhiteSmoke

WhiteSmoke claims to be the best English language writing tool. Apart from checking errors and examining your style, WhiteSmoke offers built-in templates, translators for over 50 languages and standard and custom dictionaries. This software uses Natural Language Processing combined with artificial intelligence and sophisticated statistical algorithms to detect a wider range of wording and phrasing errors. It also allows multiple platform support and integrations with web browsers, Microsoft Word, Outlook and other editing programs.