What is digital transformation?
You may have heard the term ‘Digital Transformation’ being flouted in meetings & discussions countless times, but have you ever really understood what it means? Digital transformation is the process of completely transforming your manual business processes to digital ones. For example: paper documents to digital files, manual production methods to assembly lines, human interactions to AI based bots, and much more.
Complete digital transformation is not just a necessity, it is the need of the hour. And the first step to going digital is transforming the way you manage information & documents.”
— Shiraz Ahmed
The first step to digital transformation is understanding which areas of your business could benefit from the adoption of new technology, and drawing out a long-term plan to carefully & systematically switch from older, outdated methods to new automation & AI based technologies – ‘carefully & systematically’ because you need to ensure that day-to-day operations, productivity & customer relations are not affected by the change.
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The role of document management in digital transformation
For some companies digital transformation can mean standardizing processes like scheduling, inventory management, resource allocation, etc, across departments. And for others it can mean monitoring product sales, gathering feedback & developing ways of improving customer experience. But what do both the above statements have in common? To succeed, both types of processes need accurate, fast & organized transfer of information across multiple departments. And that is why almost all types of companies need a document management system – to facilitate a streamlined & uninterrupted flow of information across the company.
Some might say “My document processes are already digitized. Why do I need another software to manage my documents?”. Well, to answer this question, a document management software is so much more than just any document editing or sharing app. Let’s say you use one software to store & manage documents like invoices, expense reports, etc, another to edit, and one more to share documents with internal departments & clients. What might happen if one of your employees stores a document in the wrong folder, in the wrong software? You will probably spend hours, if not days, trying to find that document. But with a document management software, mismanagement of documents is almost impossible – thanks to its multi-layered filing & search features. And that’s just one of the benefits of using a specialized software to manage your documents. A document management software also ensures enhanced data security, workflow automation, compliance & audit assistance, real-time sharing of information, multi-user collaboration, and much more – allowing you to move to a completely digital, secure & process oriented business model.
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A document management system like GLOBODOX reduces paperwork costs, shortens working hours, improves company wide productivity and makes businesses more accessible to clients. It improves the way you access & interpret information, and helps prepare for & overcome technological barriers. And that is why we say, if you truly want to transform your business tomorrow, a document management system is where you need to begin today.